Adult Leadership
Position Descriptions

Troop Committee
The troop committee has two key jobs - selecting the scoutmaster and helping them provide a sound program. Each member of the committee should have specific responsibilities that help the troop run, thus dividing the whole job among the committee membership. The key responsibilities of the committee are to:

• Select a scoutmaster and assistants and help them get training
• Provide adequate meeting facilities
• Advise scoutmaster on policies relating to the Boy Scout program and the chartered organization
• Be responsible for finances, adequate funds, and disbursements in line with the approved budget plan
• Obtain, maintain, and care properly for troop property
• Provide adequate camping and outdoor programs (minimum ten days and nights per year)
• Serve on boards of review and courts of honor
• Support the scoutmaster in working with individual boys and problems that may affect the overall troop program
• Provide for the special needs and assistance some boys may require
• Operate troop to ensure permanency

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Chartered Organization Representative

• Secure committee chair and encourage training
• Maintain a close liaison with troop committee chair
• Serve as liaison between your unit and organization
• Assist with unit rechartering
• Encourage service to organization
• Be an active and involved member of the unit and district committee
• As a member of the local church, represent the interests of your organization

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Committee Chair

• Organize the committee to see that all functions are delegated, coordinated, and completed
• Recruit the best person available for scoutmaster and assistants
• Maintain a close relationship with the chartered organization representative and scoutmaster
• Interpret national and local council policies to troop
• Prepare troop committee agendas
• Call, preside, and promote attendance at monthly troop committee meetings and any special meetings that may be called
• Ensure troop representation at monthly roundtables
• Secure top-notch, trained individuals for camp leadership
• Arrange for charter review and recharter the troop annually

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Scoutmaster

• Train and guide boy leaders to run the troop
• Give leadership to weekly meetings and monthly outings
• Serve as a member of the troop committee
• Work closely with the troop committee to conduct a complete quality program
• Attend training and roundtables

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Secretary

• Keep minutes of meetings and send out committee meeting notices
• Handle publicity
• Conduct parent orientation for new families
• Conduct the troop resource survey
• Prepare family newsletter of troop events and activities
• Work with troop historian
• Assist in annual membership recruiting and inspection programs

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Advancement Coordinator

• Encourage scouts to advance in rank
• Work with troop scribe to maintain all scout advancement records
• Work with the troop librarian to build and maintain a troop library of merit badge books and advancement literature
• Develop and maintain a merit badge counselor list
• Arrange troop boards of review and quarterly courts of honor
• Secure badges and certificates

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Treasurer

• Handle all troop funds and pay bills on recommendation of scoutmaster and authorization of troop committee
• Maintain checking and savings accounts
• Lead the Friends of Scouting Campaign
• Supervise money-earning projects including obtaining proper authorization
• Report to the troop committee at each meeting
• Give leadership to the preparation of the annual troop budget and audit
• Train and supervise the troop scribe in record keeping

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Activities Coordinator

• Supervise and help procure camp equipment
• Work with scoutmaster or assistant and quartermaster on inventory, storage, and proper maintenance of troop equipment
• Help in securing permission to use camping sites
• Serve as transportation coordinator
• Ensure monthly outdoor activities or special activities
• Promote and coordinate service projects
• Promote the National Camping Award
• Promote attendance at troop campouts, camporees, and summer camp to each the goal of an outing per month
• Secure tour permits for all troop activities
• Report to the troop committee at each meeting

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Assistant Scoutmaster - New Scout Patrol

• Be responsible to the scoutmaster for the new scouts
• Work with the troop guide and counsel him on the performance of his duties
• Work with the webelos den leaders and cub scout packs related tot eh troop
• Attend training courses and roundtables
• Meet with parents of new scouts and explain their role in support of their son
• Teach some basic scout skills, if necessary

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Assistant Scoutmaster - Venture

• Be responsible to the scoutmaster for the venture/varsity group
• Work with the venture/varsity crew chief and counsel him on the performance of his duties
• Advise group members on where to locate resources for the program they are pursuing
• Keep scoutmaster apprised of activities
• Hold advancement conferences as needed with group members
• See that group members fulfill their troop responsibilities
• Report to the troop committee at each meeting

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Chaplain

• Provide a spiritual tone for troop meetings and activities
• Give guidance to the chaplain aide
• Promote regular participation of each member in the activities of the religious organization of his choice
• Visit homes of scouts in time of sickness or need
• Give spiritual counseling service when needed or requested
• Encourage scouts to earn their appropriate religious emblems
• Report to the troop committee at each meeting

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Training

• Ensure troop leaders and committee members have opportunities for training
• Maintain an inventory of up-to-date training materials, videotapes, and other training resources
• Work with the district training team in scheduling Fast Start training for all new leaders
• Be responsible for BSA Youth Protection training within the troop
• Encourage periodic junior leader training with the troop and at the council and national levels
• Report to the troop committee at each meeting

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Equipment Coordinator

• Supervise and help the troop procure camping equipment
• Work with the quartermaster on inventory and proper storage and maintenance of all troop equipment
• Make periodic safety checks on all troop camping gear, and encourage the troop in the safe use of all outdoor equipment
• Report to the troop committee at each meeting

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